You have finished formatting the interior of your novel and have received the final copy of your amazing new cover from whomever you chose to work with. Now what?
The next step is to save the interior of your document in the PDF format that is required by CreateSpace. To do that, you will click FILE at the top of the screen, Select OPTIONS on the left, in the dialogue box that appears, click SAVE on the left. Near the bottom of the right side portion of the dialogue box you will see “Embed Fonts in the File” with a small check box beside it. Check that box. I also recommend checking the box immediately beneath it which says “Embed only the characters used in the document (best for reducing file size)”. Click OK.
Once you have done that, Click on the FILE tab at the top again. Select “Save As” and click the down arrow on the far right side of the “Save as Type” box. You will then select PDF (*.pdf) as the file type. But don’t click “save” yet! This next part is important if you want to avoid an error message from CreateSpace regarding your file upload. Note the OPTIONS button that appeared in the bottom portion of the dialogue box when you chose PDF as the file type.
Click the OPTIONS button. Note the different sections in the dialogue box that pops up. In the “Page Range” section, ensure the box beside ALL is selected. In the “Publish What” section select Document. In the “Include non-printing information” section, select Document Properties and Document Structure Tags. Now, in the PDF section, Select the box beside “Bitmap text when fonts may not be embedded” THEN select ISO 19005-1 compliant (PDF/A). As soon as you select it, some of the other areas you selected grey-out but the check marks stay in place. Honestly, I suspect that the most important check mark of the lot is the last one beside the box that makes it PDF/A compliant, and that some of the others may not be required. But having them all in place didn’t hurt and seemed to work well, so that’s what I’m recommending. Now click OK, and then click SAVE.
Once your file has finished saving, open it up in Adobe Acrobat or any PDF reader that you have and take a look at it. If you don’t think it looks right, print off a page before starting to try to adjust settings. I’ve discovered that some PDF readers don’t display as crisply as you think they should but that the file actually prints fine.
The interior of your file is now ready for upload. Yippee!! Take note of the exact name and directory location of the file you’ve saved to ensure that you upload the correct version, and then proceed.
Now you will need to create an account at CreateSpace, click on the ADD A NEW TITLE button and follow the steps for file upload. When you have finished, CreateSpace will ask you if you want to upload a cover, or use their templates to create one. You will follow the steps to upload the brand new cover you’ve received, and then CreateSpace will send you an email letting you know that the electronic PROOF copy is ready for you to view online to check for errors. If it seems error free, then you just need to order the ACTUAL print PROOF copy, and you’re done! 🙂
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